To generate in ERADIS the document’s ID you have to provide all details about the Applicant Organisation (Section “1. Document owner/holder”) and the date of issue (Section “5 Validity”). The system generates the ID of the document by pressing in ERADIS “Generate” button in a “semi-automatic” way. Once the button is clicked you will get part of the ID (i.e. NL/00000030134311/2019/).
After the last slash “/” you have to provide manually your individual number in the format XXXXXX corresponding to the counter- as defined in the Commission Implementing Regulation (EU) 2019/250 of 12 February 2019, Annex VII.
The counter shall be a progressive number incremented by one unit each time a declaration is issued. Every year the counter restarts from zero. The counter shall be related to the issuing body.
The above code is generated on the basis of the country code of your organization (e.g. NL), the Applicant/manufacturer National Registration No (e.g. 30134311) complemented with zeroes on the left (e.g. 00000030134311), followed by the year of declaration (e.g. 2019) and, what already mentioned - your number in the format XXXXXX (000001) At the end, it will result in the full document ID (e.g. NL/00000030134311/2019/000001).
Important note: All dates in ERADIS shall be provided in the following date format: “dd/mm/yyyy”. ERADIS will not accept the following dates in a “dd.mm.yyyy” format (e.g. 26.12.2016) only the “dd/mm/yyyy” (e.g. 26/12/2016).